Arkansas Department of Parks & Tourism
One Capitol Mall
Little Rock, Arkansas 72201
1-800-NATURAL
(501) 682-7777 (V/TT)

©2003 Arkansas Department of Parks and Tourism.
All rights reserved.

The Arkansas Department of Parks and Tourism is in compliance with the Freedom of Information. Ar. Code Ann.,, 25-19-101 et seq.

State Employees

Meeting Planners: Request For Proposal

Meeting Planners Intro

»	Facility Search Form
»	Request for Proposal
»	Request for Info
»	Sample Invitation Letter
»	Sample Invitation Email

Fields marked with an asterisk(*) are required.

*Meeting Name


Meeting Type
	Board
	Committee
	Conference
	Convention
	Incentive
	Retreat
	Reunion
	Sales
	Training
	Other

Meeting Focus/Scope
	Local
	Regional
	State
	National
	International
	Other

Geographic Preference
	Northwest
	Northeast
	Central
	Southwest
	Southeast

*Dates (m/d/y or season/y)


*Sleeping Rooms (peak night)
	Single:
	Double:

Accomodation Type
	Hotel/Motel
	Inn
	Resort
	Park/Camp/Retreat
	Other

*Rate Range


*Total Attendance


*Primary Transportation
	Car
	Motorcoach
	Plane
	Taxi/Public Transportation
	Other

Meeting Requirements:
Number of General Sessions:

Number of Concurrent Meeting Rooms:

Total Square Footage of Meeting Space:

Square Footage of Largest Meeting Room:


Exhibit Space:
	Yes No

Gross Exhibit Square Footage:

Number of Booths:

Size of Booths:


Food & Beverage?
	Yes No

Number On-Site Breakfast:

Number On-Site Lunch:

Number On-Site Dinner:

AV Requirements:

Considered Sites:

Response Deadline:

Decision Date:

Comments:


Contact Information:
*Prefix

*First Name

*Last Name

*Title

*Business/Company/Organization

*Mailing Address

*Street Address

*City

*State/Province

*Postal Code

*Country

*Phone

*Fax

*Email

Web Site

*Organization Type
	Association
	Government
	Corporation
	Social
	Other